Microsoft Business Solutions

Microsoft Retail Management System (RMS) Point of Sale Software

View Microsoft Retail Management Systems Flash DEMO* (11 minutes)

Microsoft Store Operations POS Software Feature Summary

Supported hardware

• Any PC running Windows 98SE, Windows 2000, Windows NT SP5, Windows Me or Windows XP
• Support for popular OPOS printers, scanners, scales, line displays and cash drawers
• Support for Windows printers, keyboard
  wedge mag card readers and PC/PS2 keyboards

Point-of-sale Capabilities

• Customizable, resizable transaction screen 
• Graphical user interface
• Customize POS buttons for web-based application shortcuts
• Multimedia advertisements
• Electronic receipt on net display
• Online access to the internet
• Unlimited line item entry
• Automatically look up price (sales, quantity discount, promotional)
• Automatically compute tax
• Look up quantity and item attribute
• Display item picture
• Show item extended description and subdescriptions
• Select shipping carrier and calculate shipping charges by weight/value
• Multi-tender (i.e., cash, check, credit card)
• Accept food stamps
• Print check validation endorsement
• Sell and redeem vouchers/gift certificates/gift cards
• Place transaction on hold and recall
• Perform post-voids
• Process returns
• Perform online credit authorizations using ICVerify or PC-charge
• User-definable keyboard-shortcut macros
• Online help
• Support mix an match pricing structure
• Discount entire sale or selected item at time of sale
• Add customer account
• Access customer info (i.e., total sales, number of visits, last visit date)
• Issue store credit
• Receive payment(s) for individual invoices
• Process deposits on orders
• Search by customer ship to addresses
• Create and process layaway, back orders, work orders and sales quotes
• Credit items sold to selected sales reps
• Calendar event planner and reminder
• Built-in time clock
• Daily sales graph
• User-defined reminder messages
• View and print journals from any register
• Preview, search and print journals by register, batch and/or receipt number
• Print X, Z and ZZ reports
• Print receipt, invoice and pick ticket with logos/graphics
• Print kit components on receipt

An intuitive point-of-sale screen ensures reduced training time & increases productivity.

Internet applications

• Retrieve and process orders from virtual storefronts
• Net display channels (Broadcast Pre-selected web sites, web pages and ads)
• Custom POS buttons (on-screen shortcuts to web sites, software packages and application tools
• E-receipts
• FedEx and UPS shipping and tracking via the internet

Inventory types

• Standard
• Service
• Assembly (bill of material)
• Serialized (up to 3 serial numbers)
• Matrix (apparel)
• Lot matrix kit
• Weight (tare, actual)
• Gasoline
• Tag Along
• Parent/child
• Voucher (gift card/ gift certificate)

Inventory control and tracking

• Track and manage all inventory types
• Organize and modify assembly, Matrix and Lot Matrix items using easy-to-use spread sheets
• Look up and modify matrix items by specific attribute info (i.e., size, color)
• Automatically calculate inventory replenishment based on restock level or quantity sold
• Support multiple suppliers for each item
• Define master pack quantity for ordering
• Assign item substitutes
• Support up to three serial numbers per item
• Unlimited item aliases
• Support parent and child quantity
• Attach special notes and reminder to specific item
• Generate purchase orders
• Receive shipment
• Transfer inventory in/out
• Design graphical labels
• Print bar code labels
• Process external file (data collection unit)
• Store and track offline inventory (items not for sale)
• Customize and use reason codes

Advanced security options

• Built-in security system for both Manager and POS programs
• Every menu and field can be protected based on cashier's security level; data fields can be hidden, view-only or editable
• Set cashier floor limit
• Set cashier return limit
• Assign log on password
• Grant or deny cashier permissions to
• Enter opening or closing amounts
• Change price at Point-Of-Sale
• Change tax amount at Point-of-Sale
• Allow No Sales (open drawer)
• Allow Pay outs
• Allow item cost display
• Allow editing of time clock entries
• Allow cashier to view others' time clock entries
• Allow Generation of X reports
• Hold transaction (suspending or stacking)
• Blind closeout
• View sales journal
• View sales graph
• Sign on before each transaction
• Allow new customers at POS
• Allow customer account modification
• All deletion of customers and items
• Allow item information modification
• Enable global customers for multi-store
• Require serial number
• Allow POS serial number creation
• Show customer addresses at POS

Pricing, sales and promotions

• Setup mix and match pricing structure
• "Buy X, Get Y" discount capability
• Lot pricing (single, six pack, case, etc.)
• Gasoline pricing (to 3 decimal positions)
• Multiple price levels/ customer (price break tables)
• Discount from retail
• Mark up from cost
• Set profit margin
• Discount by dollar amount
• Assign sub-total amount
• Set percent of discount
• Put items on sale/promotion
• Set up weekly sales schedules
• Multiple sales tax (GST< PST, etc.)
• Multiple tax rate tables (percent, base, cap)
• Support Euro and value added taxation
• Define sales commission schedule
• Return in local currency

Customizable active reports

• Incorporate company logo
• Sort and group report data directly on print preview screen
• Filter data attribute information
• Adjust report header/ columns on-screen
• Access detailed database information directly from report preview
• Quickly drill-down from summary reports to more detailed reports
• Memorize report settings

The highly customizable reports are:

• Customer list
• Accounts receivable aging
• Account activities
• Summary daily sales
• Sales rep and cashier daily sales
• Supplier daily sales
• Register daily sales
• Department and category daily sales
• Summary daily tax collected
• Detailed sales
• Detailed tax collected
• Commission
• Cashier log
• Register analysis
• Department sales/cost
• Top sales reps and cashiers
• Top customers
• Top suppliers
• Top items
• Top departments and categories
• Regional sales
• Item price and quantity lists
• Item value list
• Item reorder list
• Item movement report
• Offline inventory list
• Serial number list
• Supplier list
• Alias substitute lists
• Work order summary and detailed lists
• Back order summary and detailed lists
• Quote summary and detailed lists
• Vouchers summary and detailed lists
• Purchase orders
• Inventory transfers in/out
• Open layaway report
• Layaway expiration report
• Graphs (numerical/ graphical format)
• Filter and export options

Wizards

• Assistant to facilitate large changes to the database
• New item wizard to quickly add inventory to the database
• Label wizard to design and print labels

Design customized price tags with an easy-to-use wizard.

Customer management and marketing

• Search by account number, name, company, address, phone/fax number, email address and ship to information
• Define different account types (i.e. revolving)
• Set default account type for new customers
• Aged receivables option
• Look up, adjust and track invoices for specific customer account
• Track purchases by date, price and amount
• Apply finance charges on accounts
• Bill payments for net terms
• Place limits on customer purchases for given time period
• 15 user-defined fields for customer information (i.e., birthdate, driver's license number, resale permit number)
• Create customer accounts at the POS
• Define multiple shipping addresses per customer
• Print customer statements
• Reprint statement for selected customer
• Generate mailing list
• Print accounts receivable aging report
• Print account activities report
• Access and/or modify detailed customer data directly from active reports

Employee management

• Track and manage employee information
• Set up sales rep commission structure
• Assign security levels to grant specified access privileges
• Send messages to cashiers
• Generate time card report
• Edit time clock entries
• Generate cashier log report

Access and analyze data from across your entire business.

Interface with other accounting software

• Microsoft Business Solutions Great Plains
• Microsoft Business Solutions Small Business Manager
• M.Y.O.B.
• Peachtree Accounting for Windows
• QuickBooks for Windows

Microsoft Retail Management Systems Bundles - the Total Solution!
(for Beer, Wine, Liquor Retailers, Gift Retailers, Apparel Retailers, & Sporting Goods Retailers)

Please contact RACO for a certified Microsoft Rep for Microsoft RMS – Store Operations and HQ at 513-984-2101 or
800-446-1991!

Back to Microsoft RMS main